More on what we do these days in another post. We are fortunate enough to have a four-person team. At present, it shows the accounts with zero balance on P&L and Balance Sheets reports even if those accounts are deleted.Enavigo became a real, tiny business in June 2012. I like to see the following improvements on Chart of Accounts: Ability to drag account name up or down (within account type, of course) like on desktop version. It is numerical order if using account numbers instead of name. There is no way to resort your accounts the way you want it at this time.Tips and Techniques for Using the Uniform System of Accounts with QuickBooks. You lay out a chart of accounting accounts, buckets to dump data into, then identify your classes of work, create the nine phases of costs (QuickBooks uses item numbers) and finally identify the projects.Restaurant Accounting for QuickBooks. Not compatible with QuickBooks Desktop for Windows or Mac.QuickBooks POS offers all the standard point-of-sale features that merchants need to automate core operations.Quality is very decent, especially with faster upstream broadband speeds. Voipo’s service includes free unlimited long-distance in the US and Canada and truly low prices for calls worldwide. All you do is attach a small device to your router on one end, and a regular telephone on the other end, and you are up and running. Focus on the upstream speed – try to get at least 10Mbps as other services depend on it.Each team member uses a Voice over IP (VoIP) telephone number from Voipo. I use Verizon FiOS with 50Mbps Downstream / 25Mbps Upstream speeds and other teammates rely on similarly speedy service from Comcast. Fast broadband Internet connections are the backbone of everything we do.
As a digital marketing business, it is essential to share what you see and explain things visually. Call quality is almost on par with much more expensive big players like Intercall that charge by the minute or limit small businesses to US-only access numbers.Working remotely, screen sharing becomes an indispensable communications tool. Their flat-fee unlimited service offers reservationless call setup, international access numbers and a variety of call controls and utilities (e.g. Calliflower ended up being the best fit for us. Note that Voipo no longer supports fax service over their lines.Working remotely from home we spend considerable amounts of time talking to folks around the world. Unlike WebEx and GoToMeeting viewers need only have Flash installed in their browsers. Join.me can also be used for free. If you can schedule your meeting in advance, join.me also gives you telephone conference line with global access numbers. No need to schedule anything, just fire it up and share your personal or unique-numeric meeting URL. Once you download the tiny join.me app, you are up and running and need no additional setup. Coming from larger businesses, I was familiar and fond of Microsoft Exchange. The moment you become a team and need a more robust solution to manage calendars and contacts, you get to the Google Apps level – which again – is perfectly fine. Email, Calendar and Contact Management – Microsoft Office 365Most people use Gmail and as long as you live inside the Google universe there is no problem with that. If there is a single chink in this otherwise fantastic setup is that only Windows and Mac OS X are supported while Linux is not. Google photos ap for macCustomer service is middling at best. You also get Sharepoint and SkyDrive Pro, but those work best for Windows-based teams. For $6/month per user you get the email/calendar/contacts service on a real Exchange server, tended to by Microsoft’s own IT services team. For us, in consulting, it allows decent time tracking and billing, expense management and most importantly invoicing. Quickbooks gets things done. Again – a matter of taste there.Small businesses need to spend the least time possible on non-billable work. Office 365’s Webmail is very good (Firefox works great on the Mac), and less messy than Gmail. I prefer it to Gmail mostly due to its “real” support to the Exchange ActiveSync protocol, supported by Apple devices and more-or-less on Android. Response times from the Microsoft teams were bad for direct requests, but very good if you use Office 365 community features. ![]() And trust me – you need phone support because you will not know everything about payroll when you get started. Intuit Payroll, the companion product to Quickbooks, offers a relatively simple setup with fairly decent phone support. Industry giants ADP and Paychex both offer small business services but seemed to me to be more geared towards the 20+ person operation. Payroll is the most important first item to check off that setup list. Resort Chart Of Accounts Quickbooks Software And ITThe initial cost difference, normally $300-500 will quickly be covered by not having to futz around with software and IT issues (yup, 2013, software issues) or the eventual slowness borne into the Windows lifestyle. So is dealing with Windows, and trust me, Windows needs dealing with. Again, there is barely any support for health insurance deductions and not all unique situations are covered, but the price is right.Mac laptops are more expensive. Google Docs can say it is compatible, just skip it. If you want to be compatible, work with others in real enterprises on documents that live and travel by email – Office is the way to go. Office Applications – Microsoft Office AND Keynote AND Google DocsThere is no substitute to Microsoft Office. So spend the money and get a Mac. It will still require attention and any time away from your billable work is a waste. Email formatting is limited (tables? what tables?), and small items that limit your quality of life abound. Outlook for Mac, on the other hand, is barely a shadow of its brawny self in the Windows Office 2013 form. It works but is not smooth or easy to use. PowerPoint on the Mac is just clunky. The most affordable way to get it is via Amazon download.The two items that make Office for Mac (not Windows) less than ideal are Outlook and PowerPoint. Work dolphin emulator on macIt’s smooth, video capable and straightforward for even the most challenging tasks. Yes, it is far from ideal to have a mess of files, spread between your local disk and Google docs, but collaboration trumps order sometimes.Because despite being released in 2009, it remains the best way to create presentations. So if you need to have others view and edit a spreadsheet or author a document with you, Google Docs is the way to go. Office 365 makes strides to get there. Microsoft can do better than this.So why Google Docs?In our world, we need to share documents and allow others to edit them. Its downloadable sync tool runs on Windows, Mac OS X and Linux and makes sharing files incredibly simple instead of sending huge file attachments, you can just send a link to a Dropbox file. Dropbox offers the simplest way to keep files synchronized and backed up between systems. And if you want to stand out for the better, Keynote is a great start.There are many file sharing solutions out there. ![]() ![]()
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